June 2018


‘What do editors do?’ is the question of the month, with a review by Rory J Cole of the book What editors do: the art, craft, and business of book editing and a World wide web link to an article about the different editorial roles at Hardie Grant Media.

And helping you improve what you do as an editor is the focus of our upcoming training courses (including some new topics and presenters), our 14 June meeting on contracts for editors, and articles on editing for accessibility and posting to your blog directly from Word.

Renée Otmar, wearing both presidential and conference convener hats, has more information on the 2019 conference and also asks for your input as planning ramps up.

I hope you’ve also been reading the latest IPEd emails and newsletter to keep up with opportunities for input into the review of the Style manual, nominations opening for the John Simkin Medal for indexing, and exciting developments in PerfectIt (especially for those of you who edit on Macs). IPEd notes is online (for members only).

Have a great month,

Margie Beilharz
Newsletter Editor

A note from the president

by Renée Otmar, HLM, DE

Hola compañeros!

Yes, I can speak tacos and tequila after just two weeks in beautiful Mexico. And when I say 'beautiful' I mean everything: the people and culture, animals, landscape, beaches, weather and more. I was most fortunate to be able to enjoy my annual holiday in this ancient land of the Aztecs.

While I was sunning myself in sunny Cancun, our hardworking subcommittees have been slaving away, planning our professional development and training program, forthcoming meetings and, of course, next year's conference. This latter, über-exciting event will be gradually unveiling itself to you, dear readers, over the coming months as the Gantt chart slides towards 2019. Last month we revealed the dates (8–10 May 2019). This month it's the venue.


192 Wellington Parade, East Melbourne

Located just 24 kilometres from Melbourne Airport, Pullman Melbourne On The Park hotel is located in the heart of the city's main sports and entertainment district: directly opposite the Melbourne Cricket Ground and enjoying stunning views of Fitzroy Gardens, Rod Laver Arena and Melbourne Park, home of the Australian Open tennis tournament. Walking distance to Melbourne's premier arts venues: 2.2 km to Federation Square, Ian Potter Centre – NGV Australia and the Australian Centre for the Moving Image (ACMI); 2.3 km to the National Gallery of Victoria, the Arts Centre Melbourne and Hamer Hall, and Sea Life Melbourne Aquarium. 


Editing for accessibility using Microsoft Word

Julie Ganner, president of the IPEd NSW Branch, has written an article on checking your Word documents for things that could make them less accessible to people with vision impairment or dyslexia. Microsoft has an Accessibility Checker tool you can use, and she also gives general tips on things to avoid.

For example, did you know that using merged or split cells in a table, or a blank column or row, can make it hard for people using assistive technologies to find and understand the content? Some of that fancy formatting we are so proud of may actually be causing problems for some readers.

The article was written as part of IPEd's commitment to the aims of the Australian Inclusive Publishing Initiative and the Marrakesh Treaty.

Members can download the article from the IPEd website (you must log in).

Book review: 'What editors do: the art, craft, and business of book editing' edited by Peter Ginna

by Rory J Cole

WhatEditorsDo 3

Editors, authors and readers alike often view the publishing world through the lens of their own personal experiences, so I can't help but do the same in writing this review. In What editors do: the art, craft, and business of book editing, Peter Ginna has compiled a collection of case studies and reflections on the industry from 25 editors.

The book offers an ambitious overview of publishing and the editor's role in it, as seen through a kaleidoscopic lens to explore the myriad roles editors play in bringing books to people's shelves. It covers considerable ground – everything from the technicalities of punctuation to publication – and scales from the macro to the micro, from the corridors of the largest publishing houses to the experiences and offices of freelancers.


Thursday 14 June members' event: Contracts for editors

6pm, presentation begins at 7pm
Members and affiliate members $34, non-members $42, students of an approved course $27 (ticket includes finger food and a drink voucher)
CQ Functions, 113 Queen St, Melbourne

Sean McCarthy will address Editors Victoria on the topic of contracts. Sean is Principal Solicitor and Director at McCarthy Construction Lawyers. The firm provides services to a wide range of industries and government, specialising in contract negotiation and review, assistance with project documentation, claims, variations and disputes. 

Book on MemNet.


Training courses

Our upcoming courses, those open for booking described in more detail below, are:

  • 16 June: Grammar for editors: intermediate – Glenys Osborne
  • 30 June: Typography and readability (half day) – Philip Bryan
  • 21 July: Introduction to proofreading – Ann Philpott
  • 18 August: Indexing: adding to the editor's skillset – Max McMaster
  • 8 September: Plain English (half-day) – Philip Bryan
  • 22 September: Advanced grammar – Glenys Osborne
  • 13 October: The Freelance Editors Toolkit (software) (half day) – Peter Riches
  • 24 November: Academic editing: introductory – Renée Otmar

Go to the events page for more details, including prices and booking dates (including earlybird discounts), and to book. All courses are at the Centre for Adult Education, 253 Flinders Lane, Melbourne.


From the committee

Our full committee meeting on 23 May was chaired by Vice-President Mary-Jo O'Rourke because President Renée Otmar, who had returned from sunny Mexico in time for the meeting, was laid low and unable to come. Mary-Jo herself had driven all the way from Gippsland, so there's no denying the dedication of your committee members.

Or perhaps they're dedicated to the delicious food provided at these Wheeler Centre meetings. In any case, the attendees were:

  • Mary-Jo O'Rourke (vice-president)
  • Charles Houen (secretary and budget officer)
  • Maryna Mews (professional development officer)
  • Michelle Manly (professional development subcommittee)
  • Deborah Patterson (events subcommittee)
  • Marnie Hannagan (budget subcommittee)
  • Steph Heriot (IPEd Accreditation Board rep)
  • Margie Beilharz (communication officer)
  • Susan Pierotti (communication subcommittee)
  • Sally Holdsworth (communication subcommittee)
  • Nicole Mathers (admin officer).


Tips and tricks: post to your blog directly from Word

By Margie Beilharz

I'm insanely pleased to have discovered this, even though I don't actually blog very often. But I could have used it in jobs I've had in the past, and may even be tempted to blog more now!

Did you know you can post to a blog directly from Microsoft Word?


This is exciting for a number of reasons.

First, Word has a lot of formatting junk in it. Generally that means it's not a good idea to cut and paste from Word directly into your web page. You can end up with a lot of messy html that mucks up your page.


New members

We are pleased to welcome the members who have joined or upgraded since our last report.

Stephanie Barham
Timothy Beaty
Melanie Bond
Kathryn Graham
Auriol Tucker

Nicole Mathers
Membership Officer


World wide web: editing roles at Hardie Grant

Along the same lines as the book reviewed by Rory J Cole this month (What editors do) is this article from Lucy Siebert on the Hardie Grant Media blog: What does an editor actually do? She explains the different editorial roles, from managing editor to proofreader, and busts some myths.